Virtual Transaction Coordinator Assistant
Your Virtual Transactional Coordinator — Precise, Proactive, and Time Zone Aligned
Keep your transactions moving smoothly with our Caribbean-based Transactional Coordinators who understand the real estate process inside and out. Fluent in English, aligned with your time zone, and empowered with AI tools, they ensure deadlines are met, documents are organized, and your deals close without a hitch.
Stay Ahead of Deadlines and Close More Deals — Without the Stress
Our Transactional Coordinators proactively manage contracts, communications, and compliance so you don’t have to. AI-augmented for accuracy and speed, they handle the paperwork and follow-ups that keep your deals on track and your clients happy.
The Advantage of a Vibe Connections Virtual Transactional Coordinator
Detail-Oriented Process Management
From contract deadlines to inspection dates, your coordinator keeps everything on schedule with precision.
Time Zone Synced Communication
Real-time updates and communication aligned with your U.S. time zone for seamless collaboration.
AI-Assisted Compliance & Documentation
AI tools help ensure compliance, accuracy, and error-free document handling every step of the way.
Your Transactional Coordinator: The Backbone of Seamless Closings
Behind every smooth real estate closing is a detail-driven Transactional Coordinator. Our VIBEs combine deep real estate knowledge with AI-enhanced workflows, ensuring nothing slips through the cracks so you can focus on growing your business and delighting clients.
Trusted by Real Estate Teams Who Demand Excellence and Reliability
Our Transactional Coordinators have earned rave reviews for improving turnaround times and reducing closing hiccups. Partner with Vibe Connections and gain a proactive teammate who handles the details — keeping your deals on track and your clients satisfied.
Our 6-Step Process
Hiring a VIBE is simple, structured, and designed to get you reliable support fast.
Discovery Call
We learn about your business, challenges, and goals.
Role Definition
Together, we clarify the responsibilities and skills your VIBE will need.
Candidate Selection
Our recruiting team identifies and pre‑screens the best candidates.
Interviews
You meet top candidates and choose the right fit for your business.
Onboarding
We help you and your VIBE hit the ground running with tools, training, and support.
Ongoing Support
We check in regularly to ensure your VIBE is delivering results and growing with your needs.
Let’s Map Out Your Custom Growth Plan
Fortune 500 companies & SMBs trust VIBE
join the success
You Get All This — Starting at $800/Month:
See what makes Vibe Connections the industry leader
Increased Business Productivity
We manage paperwork, contracts, property database updates, and communications. We ensure you’re matched with reliable, high-performing professionals.
Speed To Hire Skip The Hassle
Our team of Virtual Executives comes with a 24hr set up window pre-equipped with foundational knowledge of common business systems. We are ready to help from day one!
Works in Your Time Zone
Aligned to your schedule, available when your business operates. Our virtual professionals come ready to contribute from day one. Equipped with the tools & resources to succeed, they’re prepared to make an immediate impact.
English is Our Native Tongue
At Vibe, English is not just a language; it’s our native tongue. We pride ourselves on clear communication and a seamless experience in the English language.
Humans first. Technology always.
VIBE Employees come equipped with access to the latest Generative AI models from OpenAI, Anthropic, and more.
Inclusive Pricing
Enjoy transparent pricing with no hidden fees. Our plans are designed to provide maximum value for your investment, & flexibility for growth.
You’ve seen what a Virtual Employee can handle. Here’s why 7-figure businesses choose VIBE to unlock their full potential.
Elite Talent, Meticulously Vetted
Every Virtual Employee undergoes rigorous screening and executive-level training to ensure premium support that scales with your ambitions.
Scalable & Flexible Engagement Models
Support options that flex to your growth stage — perfect for businesses scaling to 7, 8, or 9 figures.
Tailored Integration for Your Business
Seamlessly embed Virtual Employees into your workflows and culture — acting as trusted extensions of your leadership team.
Ironclad Confidentiality & Data Security
Enterprise-grade security protocols protect your sensitive business data and ensure privacy.
Dedicated Client Success & Quality Assurance
Our client success managers maintain ongoing excellence, communication, and proactive problem-solving on your behalf.
A Partnership, Not Just a Service
We’re committed to your growth journey, providing strategic support that grows alongside your business.
Frequently Asked Questions
What does VIBE stand for?
VIBE = Virtual Internet‑Based Employee. Unlike traditional “virtual assistants,” our VIBEs are trained, full‑time professionals who work your hours, speak your language, and operate as true business partners — not just task‑takers.
How does the hiring process work?
Our 6‑Step Placement Process: Discovery Call → Role Definition → Candidate Selection → Interviews → Onboarding → Ongoing Support.
What roles can a VIBE fill?
General admin, customer service, marketing support, transaction coordination, sales support, AI‑enhanced execution, and industry‑specific remote employment (e.g., real estate, solar, construction).
Do I need to sign a long‑term contract?
No. Services are billed month‑to‑month with a short cancellation notice. Suggested language alignment: “Cancel anytime with 90 days’ notice — no long‑term lock‑in.”
How do you ensure strong communication skills?
All VIBEs are native English speakers from the Caribbean. They’re vetted for written and verbal fluency.
What if my VIBE isn’t the right fit?
We’ll re‑match you quickly at no additional cost.
How much does a VIBE cost vs. a U.S. hire?
Clients typically save 50–70%. (Use the on‑site calculator to see your exact savings.)
What about internet or power reliability?
Caribbean VIBEs operate on stable infrastructure with backups, minimizing disruptions.
Do you provide training?
Yes — specialized onboarding plus ongoing support and check‑ins.
Can my VIBE use AI tools?
Absolutely. VIBEs are trained to integrate AI for faster, more accurate output.
